On Thursday evening May 18, a public information session will be held at the beginning of the Board of Selectmen meeting about proposed improvements to Weston’s public safety communication systems.

The meeting begins at 7:30. Those wishing to listen in, ask questions, or comment can join the webinar here.

The session precedes a June 7 Special Town Meeting, where voters will discuss and decide on the proposed draw of $4.5 million from the Town’s unreserved fund balance for the emergency communications equipment. The Special Town Meeting will be held at 7:00 pm at Weston High School.

The need

It has long been accepted that Weston’s emergency land mobile radio system has aged out. “It’s a good system, but it’s out of life,” said Communications Director Larry Roberts in a briefing to the Board of Finance in April.

Mr. Roberts said that, at more than 20 years old, most components are obsolete and a challenge to maintain. Replacement parts are either difficult or impossible to find, and the system’s infrastructure is no longer supported.

“A real fear,” said Mr. Roberts, is that a major component could fail, bringing down the entire system, and not be replaceable.

A technical assessment of options, conducted over the past two years, presented two choices: bring the current system up to date with new equipment, or migrate to the Connecticut Land Mobile Radio Network, which was originally built for the State Police but now can serve member municipalities.

The transition to the state network is estimated to be up to $1 million more expensive than updating the current system. But the state network has one advantage that makes it strongly preferred by the chiefs of Weston Police, Volunteer Fire Department, and EMS: it would allow Weston’s emergency communications system to interoperate with those of nearby towns.

To an increasing degree, said the chiefs, Weston relies on neighboring towns for mutual aid in emergencies, and vice versa.

The chiefs agree that interoperability justifies the additional cost, future-proofs Weston’s investment, and removes a potential hazard to the safety of citizens and emergency responders.

The Board of Selectmen and Board of Finance approved asking voters to ratify the $4.5 million draw from reserves to migrate to the state system. By the terms of the Town Charter, an appropriation of that size must be approved by voters, which is the matter at hand for the June 7 Special Town Meeting.

The money

The Board of Finance concluded that Weston’s reserve balance is sufficiently ample to cover the appropriation while staying above the level needed to ensure the town’s triple-A credit rating.

Over the past several years, the Town got a head start by allowing more than $2 million to accumulate to fund emergency communications improvements, knowing that the need was growing. Over those years, however, costs almost doubled.

Relief may come from the federal government and the state.

First Selectwoman Samantha Nestor told the Board of Finance in April that Congressman Jim Himes is encouraged that Weston may qualify for $1 million in Congressional Directed Spending to help pay for the project. Ms. Nestor said she also received encouraging word from Hartford about her application for a $509,000 grant to replace one of the two required dispatch consoles.

In both cases, however, availability of those funds will not be certain until later this year and hinge upon a town decision by June 30. The federal money would only apply if Weston migrates to the state network.